Finance Officer – Implementation Unit
Organization: Nai Zindagi
Location: Islamabad, Pakistan
Salary: PKR. 100,000/Month
Job Type: Full Time/Permanent
Apply Before: October 10, 2024
Posting Date: September 24, 2024
Job Description:
The Finance Officer for the Implementation Unit (IU) at Nai Zindagi will oversee and manage petty cash expenses while ensuring compliance with organizational guidelines. Responsibilities include verifying expenses, preparing vouchers, reconciling petty cash registers, and providing guidance to staff on appropriate usage. The role requires strong analytical skills to review and ensure the accuracy of financial records.
Key Responsibilities:
- Review and verify petty cash expenses to ensure compliance with guidelines.
- Confirm expenditures are properly authorized and supported by valid receipts.
- Ensure petty cash is used appropriately and within established limits.
- Verify that expenses are correctly classified, accurate, and eligible for reimbursement.
- Investigate discrepancies between actual cash on hand and documented expenses.
- Prepare vouchers based on the chart of accounts bi-monthly.
- Ensure all documents from implementation units are submitted and filed bi-monthly.
- Guide staff on petty cash usage and receipt submission.
- Reconcile the petty cash ledger with the petty cash register bi-monthly.
- Complete checklists for bi-monthly and monthly petty expense verification.
- Report any irregularities or misuse of petty cash to the manager.
- Assist in audits by providing relevant records and reconciliations.
- Ensure petty cash procedures comply with organizational policies and financial regulations.
- Perform any additional tasks assigned by the line Manager/Supervisor.
Required Skills:
- Strong knowledge of financial procedures and petty cash management.
- Attention to detail and accuracy in handling cash and records.
- Proficiency with accounting software and petty cash reconciliation.
- Strong organizational and communication skills.
Qualifications:
- Education: MBA (Finance), M.Com, or equivalent professional qualification in Accounting and Finance.
- Experience: 3-5 years of experience in Accounting and Finance within the development sector, preferably related to Global Fund grants.
How to Apply:
Interested candidates can apply online by submitting their applications before October 10, 2024.
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Project Officer – Plus Component
Organization: Nai Zindagi
Location: Islamabad, Pakistan
Salary: PKR. 125,000 – 150,000/Month
Job Type: Full Time/Permanent
Apply Before: October 24, 2024
Posting Date: September 23, 2024
Job Description:
The Project Officer for the Plus Component at Nai Zindagi will supervise the implementation of the Plus component using state-of-the-art methodologies, ensuring technical, operational, and ethical standards are maintained. The role includes overseeing field staff, ensuring protocol adherence, and providing capacity-building support for social mobilizers and other project staff.
Key Responsibilities:
- Supervise the implementation of the Plus component with a focus on technical, operational, and ethical aspects.
- Provide input for the capacity building of Social Mobilizers (SM), evaluate performance, and ensure ongoing staff development.
- Assist in developing, implementing, and monitoring Standard Operating Procedures (SOPs) for the Plus component.
- Act as a resource person for field staff training, focusing on motivational counseling, treatment adherence, and service delivery.
- Review service delivery trends and provide feedback through Management Information System (MIS) reports.
- Analyze work plans, and targets, and ensure timely service delivery of the Plus component.
- Oversee the application of program protocols and guidelines and address challenges faced by project sites.
- Conduct field visits to ensure service quality and consistency between client files and service records.
- Work closely with the Monitoring & Evaluation (M&E) and MIS departments to ensure data quality and reporting.
- Assist in setting targets and participate in service planning meetings.
- Handle additional tasks as assigned by the supervisor.
Skills Required:
- Strong communication and troubleshooting skills.
- Revenue analysis and program evaluation.
- Proficiency in overseeing field operations and data management.
Qualifications:
- Education: Master’s degree, preferably in Public Health.
- Experience: 3-5 years of experience in project management, preferably in the social services sector.
How to Apply:
Interested candidates can apply online via the official application portal before October 24, 2024.
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Site Manager
Organization: Nai Zindagi
Location: Thatta, Pakistan
Salary: PKR. 60,000 – 70,000/Month
Job Type: Full Time/Permanent
Apply Before: October 07, 2024
Posting Date: September 19, 2024
Job Description:
The Site Manager at Nai Zindagi will oversee the implementation and supervision of all activities at the CoPC (Community Outreach and Prevention Center) and outreach programs under the Global Fund Grant. This role involves managing the financial aspects of the project, coordinating with staff, conducting advocacy sessions, ensuring accurate data management, and maintaining relationships with local authorities.
Key Responsibilities:
- Supervise and implement all activities at the CoPC site and outreach areas.
- Manage project-related finances and activities at the CoPC site.
- Develop and submit monthly work plans and reports.
- Conduct advocacy sessions with key stakeholders at the site.
- Review and verify data collected by Outreach Workers (ORWs) and ensure accurate data entry into the MIS.
- Coordinate with staff and organize regular meetings at the project site.
- Maintain records of project meetings, visits, and delegations.
- Review daily ORW reports, identify field issues, and provide feedback to field staff.
- Verify stock levels, manage supplies, and conduct spot checks for commodities and pharmaceutical products.
- Maintain strong relationships with local police, government authorities, and community members.
- Oversee procurement, supply management, and the repair and maintenance of capital assets.
- Monitor project activities to identify gaps and ensure targets are met.
- Ensure administrative procedures are effectively implemented.
- Perform additional tasks as assigned by the line manager/supervisor.
Skills Required:
- Strong communication and relationship management skills.
- Proficiency in site administration and time management.
Qualifications:
- Education: Master’s degree in Social Sciences (qualification criteria may be relaxed for candidates with extensive supervisory experience in harm reduction and HIV prevention services for PWIDs).
- Experience: 5-8 years of experience in the relevant field, with prior experience in Global Fund grant management being a plus.
How to Apply:
Candidates interested in applying should submit their applications online before October 07, 2024.
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Site Manager
Organization: Nai Zindagi
Location: Jhang, Pakistan
Salary: PKR. 60,000 – 70,000/Month
Job Type: Full Time/Permanent
Apply Before: October 02, 2024
Posting Date: September 16, 2024
Job Description:
The Site Manager will be responsible for the supervision and implementation of all activities at the CoPC (Community Outreach and Prevention Center) and outreach areas as required under the Global Fund Grant. This role includes financial management of the project, staff coordination, ensuring proper data management, and maintaining relationships with key local authorities.
Key Responsibilities:
- Oversee all activities at the CoPC site and outreach programs.
- Manage project finances and ensure compliance with financial procedures.
- Develop monthly work plans and reports for submission to the head office.
- Conduct advocacy sessions with key stakeholders.
- Review and verify data from Outreach Workers (ORWs) and ensure daily data entry in the project MIS.
- Organize regular meetings with project staff and maintain records of all project-related activities.
- Review daily reports from ORWs to identify issues and provide feedback.
- Verify stock levels, manage supplies, and conduct spot checks of commodities and pharmaceuticals.
- Maintain relationships with local police, government authorities, and community members.
- Oversee procurement, supply management, and maintenance of capital assets.
- Monitor project activities to ensure goals are being met and identify areas for improvement.
- Implement administrative procedures effectively.
- Additional tasks as assigned by the line manager/supervisor.
Skills Required:
- Strong communication and relationship management skills.
- Proficiency in site administration and time management.
Qualifications:
- Education: Master’s degree in Social Sciences (qualification criteria may be relaxed for candidates with extensive supervisory experience in harm reduction and HIV prevention services for PWIDs).
- Experience: 5-8 years of experience in the relevant field. Experience with Global Fund grants is a plus.
How to Apply:
Interested candidates can apply online before October 02, 2024.
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ART Support Officer
Organization: Nai Zindagi
Location: Islamabad, Pakistan
Salary: PKR. 100,000/Month
Job Type: Full Time/Permanent
Apply Before: October 01, 2024
Posting Date: September 09, 2024
Job Description:
The ART Support Officer will supervise the implementation of the Plus component, ensuring the use of advanced methodologies for technical, operational, and ethical aspects. This role focuses on capacity building, monitoring services, and ensuring adherence to program protocols.
Key Responsibilities:
- Oversee the implementation of Plus component services and ensure they meet the required standards.
- Provide customized support to Social Mobilizers (SM) to maximize their effectiveness through monthly work plans.
- Evaluate performance at various sites, coordinate with supervisors, and ensure regular capacity building for the staff.
- Assist in developing, implementing, and evaluating SOPs, protocols, and systems for Plus component services (referrals for ART registration, refills, and re-initiation).
- Act as a resource person during field staff training, particularly concerning motivational counseling, refills, and adherence in both spot and home settings.
Routine Oversight:
- Review daily service delivery trends using MIS reports and provide feedback to the field teams.
- Monitor progress towards achieving work plan targets and ensure timely delivery of services.
- Regularly review and update performance based on program protocols and guidelines.
- Analyze work plans of different project sites and ensure the increased access to services.
- Identify and mitigate challenges faced by CoPC+ sites in collaboration with public sector facilities.
Field Visits:
- Ensure high-quality services through regular field visits.
- Review client files and referral documents for feedback and consistency between hard and soft records.
- Conduct client feedback interviews to improve service efficacy.
Correspondence & Coordination:
- Work closely with M&E to verify data quality and tracking tools.
- Collaborate with the MIS department to develop essential reports for the Plus component.
- Implement feedback and recommendations from M&E on a quarterly basis.
- Assist in setting city-wise targets for the Plus component services bi-annually.
- Participate in planning meetings and contribute to service planning for the Plus component.
Skills Required:
- Strong skills in data management, monitoring, and program administration.
- Ability to manage client relationships effectively.
Qualifications:
- Education: Master’s degree in Public Health, Social Sciences, or a related field (16 years of education).
- Experience: 3-5 years of experience in a relevant field.
How to Apply:
Interested candidates can apply online before October 01, 2024.
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Admin / Accounts Assistant
Organization: Nai Zindagi
Location: Lahore, Pakistan
Salary: PKR. 50,000/Month
Job Type: Full Time/Permanent
Apply Before: October 01, 2024
Posting Date: September 06, 2024
Job Description:
The Admin / Accounts Assistant will be responsible for overseeing procurement, supplies management, and maintaining accurate stock records. The role includes managing petty cash, vehicle logs, staff documentation, and ensuring compliance with financial and administrative procedures.
Key Responsibilities:
- Manage procurement and supplies of consumables related to the project.
- Conduct regular checks on stock levels and ensure computerized data entry for stock management.
- Maintain a physical stock register and update it regularly.
- Handle petty cash and ensure market-compatible prices for all purchases.
- Maintain logbooks, vehicle maintenance, and repair records.
- Oversee fleet management and ensure compliance.
- Maintain staff-related documentation, such as attendance registers and leave records.
- Properly file all monitoring data and project information under the supervision of the site manager.
- Perform any other tasks assigned by the supervisor.
Skills Required:
- Expertise in accounts reconciliation, administration, and accounts finalization.
- Strong organizational and administrative skills.
Qualifications:
- Education: Bachelor’s degree, preferably B.Com.
- Experience: 2-3 years of relevant experience. Preference will be given to candidates with experience in the development sector.
How to Apply:
Interested candidates can apply online before October 01, 2024.
